Build a project pipeline, not a list of needs
For each facility, record capacity, location, current shelter situation, source data, design stage, budget, funding model, target date and unresolved work. This makes it easier to distinguish projects that are ready for financing or procurement from projects that still need surveys or design decisions.
Useful readiness blocks
- facility and beneficiary need;
- site or building source data;
- technical and regulatory baseline;
- design responsibility and current documentation;
- base budget and funding gap;
- co-financing or confirmed local contribution, where applicable;
- implementation timeline;
- procurement and acceptance criteria.
Keep donor communication traceable
International partners need to understand which figures are confirmed, which are preliminary and which questions remain open. A shared project passport helps prevent early estimates from being treated as final design conclusions or secured financing.